Careers

Finance, HR and Administration Coordinator

Location: Nairobi | Job Type: Full-time  | Reports to: CEO

We are seeking a proactive and detail-oriented Finance, HR & Administration Coordinator to join our vibrant team. In this multifaceted role, you will manage financial operations, human resources, and administrative functions, ensuring seamless support for our growing startup. Reporting directly to the CEO, you will be instrumental in maintaining compliance, facilitating audits, and fostering an organized and efficient work environment.

Key Responsibilities

  1. Financial Management & Compliance
  • Financial Record-Keeping: Maintain accurate records of all financial transactions, including payments, invoices, and reconciliations.
  • Tax Compliance: Ensure full adherence to Kenyan tax laws (PAYE, VAT, NHIF, NSSF, NITA) and timely processing of all statutory deductions.
  • Budgeting & Reporting: Assist in preparing budgets, financial reports, and tracking expenditures to support strategic decision-making.
  • Audit Facilitation: Coordinate and support both internal and external audits, ensuring all documentation is accurate and readily available.
  1. Human Resources Administration
  • Recruitment & Onboarding: Support the hiring process, from drafting job descriptions to onboarding new team members.
  • Payroll Processing: Manage payroll, ensuring accuracy and compliance with statutory requirements.
  • Employee Records Management: Maintain up-to-date and confidential employee records, including leave tracking and performance evaluations.
  • Policy Implementation: Assist in developing and enforcing HR policies that align with company values and legal standards.
  1. Office & Administrative Management
  • Office Operations: Oversee daily office functions to ensure a professional and efficient work environment.
  • Vendor Coordination: Manage relationships with service providers and suppliers, ensuring timely procurement of office supplies and services.
  • Event Coordination: Organize company meetings, workshops, and events, handling logistics and ensuring successful execution.
  • Documentation & Filing: Maintain organized and accessible filing systems for all administrative and financial documents.

Qualifications

  • Educational Background: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  • Professional Certification: CPA (Kenya) or equivalent accounting qualification is highly preferred.
  • Experience: Minimum of 3 years in a similar role, with hands-on experience in Kenyan tax compliance, audit processes, office management, and HR administration.
  • Technical Proficiency: Skilled in accounting software and Microsoft Office Suite.
  • Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
  • Communication: Strong interpersonal and communication skills, with the ability to work collaboratively in a team-oriented environment.

Why Join ShowUp Communications?

By joining our team, you become part of a mission-driven organization committed to creating impactful narratives that drive change across Africa. We offer a collaborative and inclusive work environment where your contributions directly influence our growth and success.

Key Responsibilities

  1. Financial Management & Compliance
  • Financial Record-Keeping: Maintain accurate records of all financial transactions, including payments, invoices, and reconciliations.
  • Tax Compliance: Ensure full adherence to Kenyan tax laws (PAYE, VAT, NHIF, NSSF, NITA) and timely processing of all statutory deductions.
  • Budgeting & Reporting: Assist in preparing budgets, financial reports, and tracking expenditures to support strategic decision-making.
  • Audit Facilitation: Coordinate and support both internal and external audits, ensuring all documentation is accurate and readily available.
  1. Human Resources Administration
  • Recruitment & Onboarding: Support the hiring process, from drafting job descriptions to onboarding new team members.
  • Payroll Processing: Manage payroll, ensuring accuracy and compliance with statutory requirements.
  • Employee Records Management: Maintain up-to-date and confidential employee records, including leave tracking and performance evaluations.
  • Policy Implementation: Assist in developing and enforcing HR policies that align with company values and legal standards.
  1. Office & Administrative Management
  • Office Operations: Oversee daily office functions to ensure a professional and efficient work environment.
  • Vendor Coordination: Manage relationships with service providers and suppliers, ensuring timely procurement of office supplies and services.
  • Event Coordination: Organize company meetings, workshops, and events, handling logistics and ensuring successful execution.
  • Documentation & Filing: Maintain organized and accessible filing systems for all administrative and financial documents.

Qualifications

  • Educational Background: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  • Professional Certification: CPA (Kenya) or equivalent accounting qualification is highly preferred.
  • Experience: Minimum of 3 years in a similar role, with hands-on experience in Kenyan tax compliance, audit processes, office management, and HR administration.
  • Technical Proficiency: Skilled in accounting software and Microsoft Office Suite.
  • Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
  • Communication: Strong interpersonal and communication skills, with the ability to work collaboratively in a team-oriented environment.

Why Join ShowUp Communications?

By joining our team, you become part of a mission-driven organization committed to creating impactful narratives that drive change across Africa. We offer a collaborative and inclusive work environment where your contributions directly influence our growth and success.

Work Environment

  • Reports directly to the CEO and works closely with a small, rapdily growing team.
  • Regular interaction with external stakeholders, including auditors, vendors, and service providers.
  • Primarily office-based, with occasional external engagements.

How to Apply

Interested candidates should submit their applications via the application form.

Application Deadline: 20th March 2025

 

Communications Officer

Duration: March-August 2025 | Location: Nairobi | Work mode: Full-time (office-based)  | Key Duties: Campaigns, Content and Media Outreach

Show Up Communications is a dynamic strategic communications agency dedicated to crafting impactful messaging, fostering meaningful connections, and driving strategic engagement. Our approach is rooted in storytelling, data-driven insights, and innovative communication solutions that empower organisations to connect with their audiences effectively. To strengthen our communications and campaign efforts, Show Up Communications is seeking an experienced Communications Officer to support the development and execution of strategic campaigns. The consultant will play a key role in content creation, media engagement, stakeholder relations, and campaign performance analysis to maximize impact across multiple channels.

Scope of Work

The Communications Officer will be responsible for:

  1. Stakeholder and Partner Landscaping & Analysis
    • Identifying, categorising, and engaging key stakeholders at global and country levels.
    • Establishing mutually beneficial partnerships across the public and private sectors for content collaboration.
    • Conducting audience research and segmentation to tailor campaign messaging for maximum impact.
  2. Campaign Strategy and Planning
    • Collaborating with clients to develop a comprehensive  campaign strategy.
    • Planning and executing monthly campaigns aligned with the client’s priority areas.
  3. Landscape Search for Content Sourcing
    • Conducting research to source relevant content for each campaign topic, including:
      • Peer-reviewed publications, media coverage
      • Non-academic reports
      • Blogs, factsheets, and other reference materials
    • Prioritizing sources from both the client and relevant partners.
  1. Developing All Communications-Related Content
  • Creating and curating campaign-related content, including:
    • Blogs, interviews, reports, case studies, and policy briefs
    • Infographics, videos, and audio recordings
    • Newsletters and email campaigns
    • Event-related materials (session summaries, workshop reports, etc.)
  • Supporting event coverage and documentation (both virtual and in-person).
  1. Calendar Management
  • Developing and managing a content calendar to ensure strategic alignment across all campaigns.
  • Tracking deadlines, milestones, key events  and stakeholder deliverables.
  1. Multi-Channel Campaign Dissemination
    • Leveraging online and offline channels for campaign promotion, including:
      • Social media, digital platforms, and newsletters
      • Webinars, conferences, and exhibitions
      • Engaging influencers, thought leaders, and brand ambassadors
    • Developing targeted social media campaigns, digital ads, and SEO strategies for enhanced reach.
    • Supporting event planning and execution to maximize stakeholder engagement and media visibility.
  2. Public Relations and Media Outreach
    • Writing press releases and media pitches.
    • Engaging with journalists, bloggers, and media outlets for coverage.
    • Arranging interviews with thought leaders, experts, and campaign spokespeople.
  3. Monitoring and Reporting
    • Using analytics and social listening tools to track campaign reach and engagement.
    • Providing regular reports on key performance indicators (KPIs) to assess impact and inform strategy.
  1. Deliverables
  • Monthly campaign content plans and reports
  • Press releases, media coverage reports, and engagement summaries
  • Stakeholder engagement analysis and audience segmentation reports
  • Campaign performance reports with insights and recommendations
  • Event reports and content summaries
  1. Duration & Reporting

The opportunity run for 6 months, with the possibility of extension based on performance and organisational needs. The communications officer  will report to the Project manger  and collaborate with service providers and internal teams.

 

  1. Qualifications & Experience
  • Proven experience in communications, public relations, or campaign management.
  • Strong writing and editing skills for diverse communication formats.
  • Experience in stakeholder engagement and audience research.
  • Familiarity with analytics and social listening tools.
  • Ability to manage multiple campaigns and work independently.

 

  1. Application Process and Deadline 

Interested candidates should submit their application via this link

Deadline: 10 March 2025